FOR GYMS, TRUSTS & STUDIOS
CLASS COVER.
SORTED.
No more WhatsApp chaos. No more 4am texts to the studio coordinator. No more disgruntled members when they show up for class but their teacher doesn’t.
FOUR PROBLEMS. ONE FIX.
The 6am Scramble
94%
Classes covered
Requests filled from your own team or the wider crew — not cancelled.
Admin that eats the day
7hrs
SAVED PER week, per site
Hours your team get back from chasing cover.
The cost of cancelling
£4.2k
Saved per site, per month
Refunds, free sessions to apologise and membership terminations.
Members walking away
1 in 3
Members quit after cancellations
Every cancelled class is a retention risk. Happy members, stay (and spend) longer.
HOW IT WORKS FOR VENUES
You set the rules, we do the chasing.
Set up
1
Add your timetable
Venues, classes, pay rates and your own instructor list. Set your Receiving Groups so the right people get prioritised. Even better – let us integrate directly with your CRM.
GET GOING
2
We do the chasing
Once you or your instructor push out cover, we do the leg work, take care of the outreach and confirm who is covering.
SORTED
3
Class covered
Pending turns Confirmed, everyone gets the notified – plus a 24 hour reminder. Cover details recorded in one place.
WHAT YOU STOP DOING
THE WHATSAPP
GROUP CAN RETIRE.
- Screenshotting timetables into 4 different group chats
- Copy-pasting the same address and parking notes, again
- Chasing certificates, DBS checks and insurance documents
- Explaining to a full studio why the class isn’t running
“Cover Ninja didn’t just improve our cover process, it transformed the way we operate. I’ve gained back more than 20 hours a week, reduced stress across the team and created a much more sustainable way of managing 450 classes across 10 sites.”
Marilyn Kahn · Group Exercise Manager, Vision Leisure
EVERY INSTRUCTOR, CHECKED
COMPLIANT & SECURE.
VETTED BY A HUMAN.
- Every instructor filtered against your pre-set qualification and insurance criteria before they ever see a request
- Credentials meticulously checked by a real person on our team
- 100% GDPR-compliant, every time
READY TO STOP CHASING?
Team Ninja gets you live within a week — timetable, instructors and all. No pressure, no lock-in.